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AICP/pLASA terms and conditions

View or download the terms and conditions document (PDF)
Use of the AICP/PLASA Terms and Conditions Background on the Development
Caution: Consult your lawyer and other professionals (including accountant and insurance agent) before using or acting under this form agreement. This form is provided as a general reference only. The laws of each jurisdiction in which this form may be used must be reviewed prior to its use. AICP and PLASA, as the publishers of this form, make no representation or warranty with respect to this form, including, without limitation, representations or warranties of compliance with applicable laws and any warranty of merchantability or fitness for a particular purpose.

The AICP and PLASA have jointly developed standard terms and conditions for consideration by their respective members for the rental of motion picture camera, sound and lighting equipment without an operator. 

“It is a wonderful thing when people who do business together can sit down with each other and have an honest conversation that addresses the concerns and the needs of each other’s business,” said Scott Taylor, president of Taylor and Taylor Associates and member of the PLASA Production Equipment Rental Group council. “This open dialogue has been happening the past three months between producers and motion picture camera and lighting equipment rental companies.”

“AICP and PLASA member companies have been discussing how each side can make doing business together easier,” said Matt Miller, President and CEO of AICP. “The end result is these new terms and conditions.”

Historically a production company was presented with an agreement to sign that had been drafted by the rental equipment company that was one hundred percent protective of the rental company. Now for the first time there is verbiage available for use that is protective of both the interests of the production company and the rental company. The document creates a sense of fairness and predictability as to how claims involving the use of the rented equipment will be settled. 

The committee worked tirelessly for three months to draft this sample terms and conditions document and was comprised of representatives from four AICP member companies, a business manager from the AICP, management from two camera rental companies and two lighting and grip rental companies, a senior claims representative from an entertainment underwriter, an entertainment insurance broker and a PLASA business representative. The end result of this joint project is the creation of terms and conditions that reflect how business is done today, that addresses issues concerning the use of digital technology, and opens lines of communication between producers and the rental industry that will allow for other industry issues to be addressed in a timely fashion.

Read about some highlights of the Terms and Conditions
Implementation
  1. It is acceptable to delete the explanatory language on the first page of the Terms and Conditions, after you have read it.

  2. Under Governing Law (Section 14), you should enter the appropriate State name.

  3. Attach a cover page to this document that designates such items as names and addresses of parties, etsablishes the identity of the parties (i.e. Rental Company and Customer as referenced in the terms and Conditions), equipment and vehicles to be rented, the rental term and other key terms of the transaction including any additional terms and conditions.

  4. If you change any of the terms and conditions themselves, you must remove the AICP and PLASA logos and the AICP and PLASA copyright. It is not permissible to represent an altered terms and conditions as the AICP/PLASA Terms and Conditions.

  5. The form agreement is provided merely as a sample of the types of provisions that a member may find desirable to protect their legal rights.

  6. No member is required to use the form agreement or any provision contained in the agreement. Each member should make its own unilateral determination of whether the form agreement, or any portion of the agreement, meets its business and legal needs, particularly in light of the marketplace it serves and the applicable laws of its jurisdiction. Ultimately, the rental agreements used by a member, and its specific terms, will be the result of negotiation between the rental company and its customers.
 

If you have any questions about the use of this document, or would like the AICP and PLASA logos emailed to you, please contact:

Harry Box, PERG Council Manager at

Lori Rubinstein, Executive Director North America at

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